Job Overview
We are seeking an enthusiastic and self-driven individual for the position of Executive Assistant (EA) in our organisation. The Executive Assistant will provide high-level assistance and coordination to our CEO to ensure the smooth and effective administration of the executive office.
In addition to providing high-level administration and executive support, you will coordinate various projects and act as a liaison between the executive and internal and external stakeholders.
If you know how to handle confidential information while displaying courteous charm, then we will love to meet you!
Job Responsibilities
- Provide secretarial and administrative support.
- Manage and maintain executives’ schedules, appointments and meetings.
- Manage travel arrangements.
- Coordinates requests for information from internal and external stakeholders.
- Provide a professional first point of contact for all enquiries.
- Arrange and co-ordinate effective meetings and events by organising and collating agendas and coordinating follow-up actions.
- Making room bookings and equipment set up such as teleconferencing, data projector and refreshments.
- Record, transcribe and distribute minutes of meetings.
- Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination.
- Prepare and edit correspondence, communications, presentations and other documents.
- File and retrieve documents.
- Liaise with internal staff at all levels and interact with external clients.
Job Requirements
- At least 3-4 years of prior experience in office administration and customer service.
- Excellent computer skills and strong working knowledge of MS Office Suite.
- Excellent organisational and planning skills.
- High degree of professionalism and judgment.
- Ability to maintain a high level of confidentiality.
- Ability to multi-task and work within strict deadlines.
- Great verbal and written communication skills.
- Demonstrated ability to work as part of a team and independently and with people at all levels.
- Possess flexibility and adaptability depending on circumstances.
- Poise and calm demeanour.
